Constitution

1. Name

1.1 The Society intends to be a sub group of the South African Medical Association, ”SAMA” an association incorporated under section 21 of the Companies Act, 1073, and its name shall be South African Association of Cosmetic Doctors (hereinafter called “the Association”).

2. Objects

The objects of the Association are:
    2.1 The aim of the association is the advancement of safe and ethical cosmetic medicine, to the benefit of doctors and members of the public.

    2.2 To represent cosmetic medical practitioners in a unified manner, to maintain standards in cosmetic medicine, to be a channel for ongoing education and to act as a support network for members.

3. Our mission

    3.1 We will strive for excellence in efficacy and safety in cosmetic medicine, the delivery of appropriate and well explained care to patients, and access to adequate training in new internationally recognized and safe techniques as they are developed.

    3.2 We recognise this field of medicine is unregulated. We will endeavour to provide open access to information, so that patients can easily source appropriately trained and experienced doctors.

    3.3 The association intends to drive cosmetic medicine forwards, to reduce unwarranted and undesirable aspects of its reputation and gain the respect enjoyed by all specialised branches of medicine.

4. Membership

    4.1 Criteria for Affiliate Membership Persons registered with a recognized medical school within South Africa will be entitled to apply for affiliate membership.

    4.2 Criteria for Associate Membership • HPCSA registered • CV • Proof of medical insurance • Proof of qualifications • Approval at committees discretion • Associate membership is a stepping stone to full membership

    The Rules and Regulations state therefore that Associate Members are required to reapply to the Committee to continue either as an Associate Member or upgrade to Full membership after two years as an Associate Member

    4.3 Criteria for Full Membership Criteria as for Associate Membership plus:

    • Full members have completed CPD accredited basic and advanced courses in dermal fillers and neuromodulators that is recognized by the SAACD
    • Full members have attended 4 previous SAACD Educational and Scientific meetings in the preceding two years before applying to Full membership or
    • Full members have obtained the Post Graduate Certificate/Diploma in Cosmetic Medicine offered via distance learning at Leicester University in the United Kingdom
    • Full members have permission to advertise on the SAACD website and advertise such on their advertising literature
    • Full members receive assistance from the Committee with complaints issues at Committee discretion.
    • Full members have voting powers
    • Full members can be elected to the Committee


    *Founding Members shall be granted Full Member privileges as detailed above for 1 year commencing from the date of registration. 

    4.4 Termination or Suspension of Membership Every member shall remain a member until his/her membership is terminated either by his/her resignation by giving 3 months written notice and addressed to the honorary secretary/treasurer or by a decision of the executive.

5. Election for Membership

    5.1 Full Members shall be: a) entitled to receive notice of and to attend General Meetings and to vote thereat; b) entitled to receive notice of and to attend Educational and Scientific Meetings; and

    5.2 Full Members shall be eligible: a) to be elected or co-opted as Committee Members; and b) to be elected Officers.

    5.3 Associate Members shall be: a) entitled to receive notice of and to attend Educational Meetings of the Association; and

    5.4 Associate Members shall not be eligible: a) to receive notice of or to attend General Meetings or to vote thereat; b) to vote on Members’ resolutions; c) to be elected or co-opted Committee Members; or d) to be elected Officers.

    5.5 Affiliate Members shall be: a) entitled to receive notice of and to attend Educational Meetings of the Association; and

    5.6 Affiliate Members shall not be eligible: a) to receive notice of or to attend General Meetings or to vote thereat; b) to vote on Members’ resolutions; c) to be elected or co-opted Committee Members; or d) to be elected Officers. 6. Suspension of Association

    The activities of the Association shall be suspended if at any time its membership shall be less than seven members.

7. Control

    7.1 The general control and direction of the policy and affairs of the Association shall be vested in the Executive Committee.

    7.2 The Executive Committee shall hold office for two years and shall consist of a president, an immediate past president, an honorary secretary, a treasurer, and four members. The election of the members of the Executive committee shall be by popular vote at the annual general meeting of the Association. Should an office-bearer resign during his/her term office, the Executive Committee may fill such vacancy by co-opting any eligible member of the Association. The Executive Committee has the right to co-opt such additional members to the Committee as it sees fit.

    7.3 A minimum of three regions must be represented on the executive committee.

    7.4 The honorary secretary may call for postal nominations for a new Executive Committee. Notice of the election and a request for nomination will be

    nomination must be referred to the honorary secretary and must be signed by the proposer, the seconder, and the candidate. The closing time for the nominations will be noon on the day of the annual general meeting.

    7.5 The honorary secretary shall keep records of all meetings of the Association and of its Executive Committee and shall conduct all correspondence concerning the affairs of the Society.

    7.6 The treasurer shall receive all moneys due to the Association and shall make all disbursements authorized by the Executive Committee.

    7.7 Should there be no annual general meeting in an election year then the Executive Committee shall continue in office, until the following annual general meeting.

8. Meetings

    8.1 The annual general meeting of the Association shall be held on a date determined by the Executive Committee.

    8.2 Twenty percent of the Association’s voting membership are necessary to form a quorum at any meeting. For meetings of the Executive Committee 3 members shall form a quorum.

    8.3 Voting shall be by show of hands or secret ballots unless specifically otherwise requested by a member of good standing.

    8.4 Voting on any matter, except changing of the constitution an ordinary majority will suffice.

    8.5 Extraordinary general meetings of the Association may be held from time to time and shall be called by the Executive Committee or by the Executive Committee on the requisition of twenty percent of the society’s voting membership.

    8.6 Voting by proxy will be allowed provided such proxy is duly signed and witnessed by two witnesses. Such proxies must be handed to the Secretary before any vote is called.

9. Organization

    9.1 It shall be competent for the Association to allow the formation of sub-groups of the Society. Such sub-group may be allowed powers or independent actions in local matters provided that such action is not in conflict with the general policy and the rules of the Association.

    9.2 Such sub-group shall elect a chairman, an honorary secretary/treasurer and an executive committee consisting of four members annually at the annual general meeting of the Association.

    9.3 An annual report and audited financial statements will be submitted by the honorary secretary/treasurer of the sub-group to the honorary secretary and treasurer of the Association and presented at the annual general meeting.

    9.4 Each sub-group shall have a minimum membership of four full members.

10. Subscriptions

An annual subscription shall be payable by the members of the Association to provide funds for the executive of the work of the Association. The Executive Committee shall determine the amount of the subscription.

11. Annual Reports

    11.1 The President shall submit a Report to the Annual General Meeting of the Association.

    1.2 The Treasurer shall submit an audited financial Statement to the Annual General Meeting of the Association.

    11.3 A copy of each of the above reports shall be sent to the Secretary of the South African Medical Association within thirty days after the Annual General Meeting.

12. Congresses

    12.1 The Society may organize or endorse Cosmetic Medicine Congresses and scientific meetings.

    12.2 The Executive Committee shall appoint an organizing Committee to arrange such a Congress, but retains the right to overrule the Organizing Committee on any matter.

    12.3 The Association may benefit financially from a congress it endorses.

13. Fundraising

The Association shall be competent to engage in fundraising provided that-
    13.1 authority in terms of Fundraising Act, 1978, has been granted by the Director of Fundraising;

    13.2 exemption from payment of income tax has been granted by the Commissioner: SA Revenue Service in terms of the Income Tax Act, 1962;

    13.3 the following stipulations applicable to tax exempted bodies are strictly observed:

No profits or gains shall be paid to any person; All funds shall be utilized exclusively for the advancement of the aims and objectives for which the Association was established; The activities of the Association shall be confined to the advancement of its aims and objectives, and the Association shall not be vested with the power to conduct any business, including, inter-alia, ordinary trading operations in the commercial sense, speculative transactions, dividend-stripping activities or the letting of property on a systematic or regular basis;

The Association shall not engage in any business activities or any other activities directed at the generation of profit or, participate in any business, professional, or occupational activities conducted or pursued by any of its members, or provide any of its members with any financial assistance, premises, continuing services or facilities required by such member for the conduct or pursuance of his business, profession, or occupation;

All decisions of the Executive Committee concerning disbursement and investments be immediately and properly minuted in full detail; Dedicated books of account be maintained in accordance with accepted accounting procedures;

All books of account and annual financial statements be inspected and certified by the charted accountant annually; and

14. Amendments of the Constitution

Any proposed amendments to this constitution shall-

14.1 Be affected only if passed by two-thirds of those voting at the annual General Meeting of the Association

15. Dissolution

In the event of the dissolution of the Association, any remaining assets of the Association after all debts had been settled and all obligations met, shall not be paid or given to, or divided among, the members of the Association, but be given or transferred to another special Interest Group. The members attending the final General Meeting of the Association, or Executive Committee of the Association, will designate such Group, provided that a Group so designated shall be a Group exempt in terms of Section 10(1)(cb)(i)(ff) of the Income Tax Act, 1962,

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